In order to provide access to AI tools for our University community, Augsburg has licensed some commercial AI tools. This is commonly known as operating in a “walled garden” where some privacy protections are in place. Often free AI tools lack privacy controls. You should avoid free AI tools for University work. The table below lists the currently licensed AI tools and how to gain access to them.

In this context, the privacy protections are the following:

• What you enter is not used to train the AI model.
• What you enter is not reviewed by people.

You should still follow the data guidelines noted below based on the Data Classification and Protection Policy.

With any information you enter into AI tools, you should use strategies to anonymize it:

• Remove personal identifiers: names, addresses, phone numbers, email addresses, student ID numbers are examples.
• Generalize details: For example, instead of entering a birth date, use an age range.
• Use pseudonyms or aliases: Replace real names with fake names.

Tool	Purpose	Access	Link	Data Allowed
Google Gemini	Gemini is an AI chatbot developed by Google in the same class as ChatGPT or Copilot.	Available now.	Google Gemini	Approved for use with public and anonymized confidential data. Not for use with regulated data (i.e. FERPA, HIPAA, financial, credit card) as defined in the Data Classification and Protection Policy.
Microsoft 365 Copilot Chat	M365 Copilot Chat is an AI chatbot in the same class as ChatGPT or Gemini.	Requires M365 account – sign up here.	M365 Copilot Chat	Approved for use with public and anonymized confidential data. Not for use with regulated data (i.e. FERPA, HIPAA, financial, credit card) as defined in the Data Classification and Protection Policy.
Zoom AI Companion	Zoom AI Companion is an AI feature within the Zoom app that enhances meetings by transcribing meetings, assisting with organizing meetings and sharing files, generating summarized meeting notes, answering questions about a meeting, and providing action items.	Available now.	Zoom	Approved for use with public and confidential data. Not for use with regulated data (i.e. FERPA, HIPAA, financial, credit card) as defined in the Data Classification and Protection Policy.