The university is moving to a new comprehensive cloud-based information system between 2025 and 2028. This will change how every student, faculty member, and staff member digitally interacts with Augsburg, from course registration to accessing pay slips.
Our Enterprise Resource Planning (ERP) system is what runs the university’s business of educating students. Our current ERP—Unit4, formerly Agresso—provides the tools to run the financials, human resources, student recordkeeping, registration, and curriculum aspects of the university.
With upcoming changes to Unit4 and the student Records and Registration module, the time is right to move to a new platform with the capacity to unify and streamline our information systems across campus.
Workday was selected as the new ERP platform in October of 2025 after the selection process outlined below.
Project Vision
We envision a modern, unified platform that empowers students, faculty, and staff through self-service and seamless access to the information and tools they need to succeed. By embracing a flexible, future-ready system, we strengthen our ability to support student success, belonging, and innovation.
Project Goals
There are three major goals of the ERP project. The FAQs have more details on these goals.
- Simplify and transform the student, faculty and staff information experience by increasing self-service and by reducing the use of third-party systems when possible.
- Enhance analytical capacity to support Augsburg’s growth as a sustainable university.
- Modernize and rethink how we work.
Project Links
| Public Project Timeline | Internal Project Timeline (login required) |
Request Workday Community Access |
Workday Tenant Links (login required) |
Curent Status
Date of last status update: 08/17/2026Total Training Hours Completed: 494 |
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| HCM Status | Finance Status | Student Status |
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Implementation underway
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Implementation underway
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Implementation beginning in October, 2026
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Selection Process and Project Timeline
FAQs
Previous Communications
- Aug 25, 2026, A-mail on Preparing for Workday
- Aug 25, 2026, IT blog post on Workday Is Coming
- July 30, 2026, A-mail on project update
- May 7, 2026, A-mail on project update
- Mar 12, 2026, A-mail on common concerns
- Feb 12, 2026, A-mail on Workday project starting
- Oct 13, 2025 A-mail on Workday Selection
- Mar 21, 2025 A-mail on Oracle Demonstrations
- Mar 11, 2025 A-mail on Jenzabar Demonstrations
- Feb 27, 2025 A-mail on Q&A sessions
- Jan 29, 2025 A-mail on Workday Demonstrations
- Jan 6, 2025 A-mail on Q&A sessions
- Dec 4, 2024 A-mail on the project
- Dec 3, 2024 IT blog post on the project
Project Leads
Scott Krajewski
Associate Vice President for Information Technology
krajewsk@augsburg.edu
Chris Jacobsen
Director of Enterprise Solutions
cjacobsen003@luthersem.edu
Governance Groups
Project governance is the decision-making structure put in place to ensure clear and collaborative decision making as we transition to Workday. This structure is designed to enable quick, insightful project decisions while fostering alignment with institutional priorities, transparency, and effective problem resolution.
Project Steering Team
Role: Evaluation and recommendation of a new cloud ERP and implementation provider.
Amanda Burgess, Director of Academic Administration
Ben Denkinger, Assistant Dean of Assessment and Academic Analytics
Christopher Houltberg, Schwartz School of the Arts Director
Tom Kelsey, University Registrar
Kathy Kuross, Senior Programmer Analyst
Tyler LeClear Vachta, Assistant Director, Human Resources
Dawn Miller, Associate Vice President, Human Resources
Kelsey Richardson Blackwell, Associate Dean of Advising & Student Success
Stephanie Ruckel, Associate Vice President of Strategic Enrollment Management
Gerri Stepanek, Controller
Erin Voss, Senior Programmer Analyst
Project Implementation Steering Team
Role: Monitoring the status and health of the project progress.
Chris Jacobsen, Director of Enterprise Solutions
Tom Kelsey, University Registrar
Scott Krajewski, Associate Vice President for Information Technology
Tyler LeClear Vachta, Assistant Director, Human Resources
Dawn Miller, Associate Vice President, Human Resources
Kelsey Richardson Blackwell, Associate Dean of Advising & Student Success
Gerri Stepanek, Controller
Erin Voss, Senior Programmer Analyst
Change Management Team
Role: Managing the human side of this change. It ensures our community is prepared for, informed about, and supported throughout this change.
Change lead: Jim Matthias, Director of IT
Members:
- Sponsor: Scott Krajewski
- Marketing: Rachel Farris, Director of Public Relations and Internal Communication
- Staff: Noah Greenfield, Program Coordinator
- Faculty: Ben Denkinger, Associate Professor, Psychology Department Chair
- Faculty: Benjamin L. Stottrup, Director of the School of Natural Sciences
- Student rep: tbd
- Avaap rep: Ally Leamy, Change Management Consultant
- Avaap rep: Maddie Burke, Workday OCM Manager
- Training Lead: Christopher Valentine, Administrative Liaison for Computing
Working Teams
Role: Doing the work of building Augsburg’s Workday system with guidance from Avaap’s consultant team.
HCM Team
Members:
Dawn Miller, Workstream Lead
Natalie Tangu
Shanice Caguana
Sydney Fredericks
Tyler LeClear Vachta, Workstream Lead
Finance Team
Members:
Carole Kampf
Debra Blaschko
Gerri Stepanek, Workstream Lead
John Anderson
Lisa Stobb
Mao Briggs
Olee Amata
Student Team
Members:
Amanda Burgess
Catherine Maun
Christine Berkenpas
Cory Snyder
Emilie Lenz
Erin Moore
Hope Manocchio
Julie Froslan Ferralez
Kaia Hirt
Katy Hahn
Kelsey Richardson Blackwell
Kevin Cheatham
Laura Heise
Leah Spinosa de Vega
Lily Weaver
Piper Bain
Rachel Poelarends-Stazen
Rebecca Nowicki-Anderson
Shelly Major
Stephanie Ruckel
Tom Kelsey
Xia Vang
Xia Xiong-Vang