Unit4 Changes

As we move towards our Workday launch at the end of this calendar year, in late October we will be entering a phase of conversion while our implementation partner, Avaap, prepares our copy of Workday. One important implication is that any changes to people or financial structures made in Unit4 after October 24 will need to be repeated in Workday. This means that between October 24 and the end of the year, project staff will need to enter any such changes into Unit4 and track them separately, and then re-load them again in Workday after launch.

So we are asking the campus to wait on such changes until after January 4, 2027 (when the University is open again). Then we can use the new Workday processes to implement these changes only once. A list can be found here.

We understand that not everything can wait and HR and Finance have a process in place to record these changes. You should follow our existing processes for any such changes you need to make. But to the extent possible, we should assume it’s not business as usual from October 24–January 4 and we’re slowing down changes as much as possible.

Unit4 Cutoff Dates

When moving enterprise systems, there is a period of time where some activity in the old system (Unit4) is stopped before using the new system (Workday). For a University of our size the system change cannot happen overnight. This is a multiple week process.

Augsburg will be stopping certain changes in Unit4 on different days depending on the activity. Any of these tasks will need to be done in Unit4 before the listed date otherwise they will be done in Workday starting Jan 4, 2027 (when the University is open after the holiday). Between the two dates a specific task will need to wait for Workday. For example, any new job postings need to be done by 11/30/2026 or else they have to wait until 1/4/2027. A full list of end dates can be found here