Selection Process and Project Timeline
The project began in 2024 with the decision to move to a new ERP. The entire process will take through 2028 with distinct phases: vendor selection, implementation partner selection, deployment of HR and Finance modules, lastly deployment of the student module.
Three vendors visited campus in spring 2025 and met with departments to learn about our needs (called “discovery”) and later presented demonstrations of their systems. They were Jenzabar, Oracle, and Workday. The ultimate recommendation about a new ERP vendor was informed by community input in various forms, including departmental meetings with key functional areas, open campus meetings, and surveys.
Fall 2024–Winter 2025
- Engage campus community in project planning
- Identify vendors: Jenzabar, Oracle, Workday
- Business process analysis
- Campus Q&A sessions (January – March)
Spring/Summer 2025
- Campus visits by vendors for discovery meetings and software demonstrations: February – March demonstration schedule
- Survey attendees of demos
- Vendor list reduced to just Oracle or Workday.
- Meet with staff at other schools using each of the vendors to learn about their experiences.
Fall 2025
- Recommendation by the project steering committee to President’s Leadership Team
- Final vendor selection: Workday
Winter 2025-2026
- Select an implementation partner. Avaap and ERPA are being evaluated.
- Final implementation partner seletion: Avaap.
Spring/Summer 2026
- Begin implementation for Human Resources and Finance modules.
Fall 2026
- Begin the implementation process for the Student module.
Winter 2026-2027
- Go live with HCM and Finance modules for the campus.
- Continue the implementation process for the Student module.
2027
- Continue the implementation process for the Student module
- Move to Production 1 : Initial student modules
2028
- Move to Production 2: Remaining student modules
- Go live with the Student module for the campus.