Student Employment 2024-25 Schedule

*Student employment will be limited to university operational jobs only

Transition from Summer Employment to the Academic Year Period

Student Employment schedules align with the payroll schedule and do not line up exactly with the academic year; that means that “Summer” ends on Saturday August 31, and the official employment schedule for the academic year begins on Sunday September 1. Labor Day is Monday September 2, and the university is closed. Therefore, a logical start date for many student positions will be Tuesday September 3.

Although some departments require student employees to be in place the last week of August, we encourage you to plan on scheduling your student employees to begin after Labor Day of 2024 if possible.

2024 Fall Planning: Informational Video for Supervisors

Returning Student Employee Form

Now would be a good time to determine the students who will be returning to their current positions in your area next year. Please discuss this with your student employees and find out which students you’d like on your team in September.

• The supervisor specifies the returning student and position
• Student Employment reviews the request and sends the appropriate paperwork to the student
• The student signs the return form and wage notice electronically
• The student and supervisor receive an email notice with approved start date, and confirmation that the student is ready to return.

To rehire students returning from last year, or those continuing from summer, please complete the Returning Student Employee Form

Returning student employees must complete their FAFSA as soon as possible if they have not already done so.

Rehiring, Posting Jobs & Hiring Student Employees

This slideshow will walk you through all the steps for hiring and rehiring student employees:

Rehiring, Posting Jobs, and Hiring Student Employees

Hiring New Student Employees

Hiring New Student Employees: What to Expect

• Students who have never worked on campus need to complete the following before they begin working:
  • Background Check (1-3 days to process)
  • Onboarding Paperwork (Personnel information, W-4 tax withholding, direct deposit, etc.)
  • I-9 Employment Eligibility verification (required original identification documents)
  • Attend a 30-minute paid HR orientation to learn about time entry and student employment policy
• Time-to-start is dependent on the student completing the necessary steps; please encourage your new student employees to complete their process in time for your intended start date.
• Students who have been setup previously to work on campus do not need to complete a new background check or onboarding forms
• When the above steps are completed, Student Employment will update the employee record within 2-3 business days
• The student will be able to begin working and recording hours the following Monday

FAFSA Update

Graduated Students

Approving Timesheets

Reviewing & Approving Student Timesheets

Reviewing & Approving Student Timesheet for Multi-Job Students

Time entry video and instructions

Student Employment Hours Budgets

Student Hours Budgets & Dashboards

Student Employment: Important Reminder

**Please note: Federal law requires that all new student workers MUST complete the new hire forms and background check, and a brief HR orientation before work can begin. This will include an in-person visit with Human Resources to complete the I-9 form at New Student Employee Orientation.

Returning students are not required to complete new hire forms again every year, but they will complete a Wage Form/Offer letter sent from Human Resources. When supervisors send in the returning student employee request form, the wage form will be generated and distributed.

Student Researchers

In September 2023 the Internal Revenue Service affirmed that Augsburg Student Researchers are not considered employees for tax purposes. Student researchers working on independent projects can be paid a stipend directly through Accounts Payable which is reported annually on a 1099-MISC.

Research assistants working on University or faculty projects must be paid hourly through student employment. Contact studentemployment@augsburg.edu to discuss your project.