Academic Policy Proposals

GAAC Academic Policy Proposal Form

Drafting Your Proposal

  • Before you begin, it may be helpful to see a preview of the form’s questions: GAAC Academic Policy Form Preview.
  • Though the form submission is through Google Forms, you will be able to edit your submission and return to it at a later date. Here’s how:
    • When you submit the Google Form, your responses will automatically populate into a new Google Doc. You will receive via email an invitation to edit this Doc, which now serves as your proposal. If you are not ready for all of the questions on the Form, you may enter a placeholder such as “x” and edit your response later on the Google Doc.
    • You must reach the end of the form and hit “submit” to receive your Google Doc.

Submission Requirements

Your proposal will be added to a GAAC agenda when the following requirements have been met:

  • Proposal: You must submit a course proposal online via Google Form (click the link at the top of this page).
  • Signatures: Signatures are still required in order for a proposal to go to the committee.
    • Your proposal (the Google Doc created from your form responses) will be shared with the required reviewers. The reviewers, who will have “suggesting” access, will be some combination of the following, depending on the nature of your proposal: the Registrar, Department Chair(s)/Program Director(s), Academic Dean or divisional Vice President, Director of Information Technology, and the Provost.
      • The reviewers will receive an email invitation to review and sign your proposal. After this initial point of contact, it is the proposer’s responsibility to ensure that the required signatures have been made.
    • Signatures may appear directly on the Doc or sent via e-mail from the reviewer’s Augsburg account with a short message indicating their approval.


As noted above, the individuals required to sign off on a proposal vary depending on the proposal. For academic policy proposals, all signatures signify approval or support of the proposal.

  • Registrar
    • Required on all policy proposals
  • Chair(s)/Director(s) of Other Departments
    • Required if proposal impacts any other departments, programs, or offices
  • Vice President of Enrollment Management
    • Required if proposal has potential enrollment or revenue implications
  • Academic Dean or Divisional Vice President
    • Required if proposal requires additional resources to implement and/or sustain the policy
  • Director of Information Technology
    • Required if proposal requires additional IT resources to implement and/or sustain the policy
  • Provost
    • Required on all policy proposals