{"id":1748,"date":"2024-10-09T13:41:37","date_gmt":"2024-10-09T18:41:37","guid":{"rendered":"https:\/\/sites.augsburg.edu\/it\/?page_id=1748"},"modified":"2026-08-25T13:39:32","modified_gmt":"2026-08-25T18:39:32","slug":"cloud-erp-project","status":"publish","type":"page","link":"https:\/\/sites.augsburg.edu\/it\/about-it\/cloud-erp-project\/","title":{"rendered":"Cloud ERP Project: Workday"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">The university is moving to a new comprehensive cloud-based information system between 2025 and 2028. This will change how every student, faculty member, and staff member digitally interacts with Augsburg, from course registration to accessing pay slips.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Our Enterprise Resource Planning (ERP) system is what runs the university\u2019s business of educating students. Our current ERP\u2014Unit4, formerly Agresso\u2014provides the tools to run the financials, human resources, student recordkeeping, registration, and curriculum aspects of the university.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With upcoming changes to Unit4 and the student Records and Registration module, the time is right to move to a new platform with the capacity to unify and streamline our information systems across campus.\u00a0<\/span><\/p>\n<p>Workday was selected as the new ERP platform in October of 2025 after the selection process outlined below.<\/p>\n<h2>Project Vision<\/h2>\n<p>We envision a modern, unified platform that empowers students, faculty, and staff through self-service and seamless access to the information and tools they need to succeed. By embracing a flexible, future-ready system, we strengthen our ability to support student success, belonging, and innovation.\u200b<\/p>\n<h2>Project Goals<\/h2>\n<p><span style=\"font-weight: 400;\">There are three major goals of the ERP project. The <a href=\"https:\/\/sites.augsburg.edu\/it\/about-it\/cloud-erp-project\/cloud-erp-faqs\/\">FAQs<\/a> have more details on these goals.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Simplify and transform the student, faculty and staff information experience by increasing self-service and by reducing the use of third-party systems when possible.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enhance analytical capacity to support Augsburg\u2019s growth as a sustainable university.\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Modernize and rethink how we work.<\/span><\/li>\n<\/ul>\n<h2>Project Links<\/h2>\n<table style=\"width: -webkit-fill-available; border: none;\">\n<tbody>\n<tr>\n<td style=\"border: none;\"><a class=\"button\" href=\"https:\/\/app.smartsheet.com\/b\/publish?EQBCT=bfb3e86a5b3a47c2b464678d9dc388e4\" target=\"_timeline\">Public Project Timeline<\/a><\/td>\n<td style=\"border: none;\"><a class=\"button\" href=\"https:\/\/docs.google.com\/document\/d\/e\/2PACX-1vQ_ugfbl4UQOTw6-9frIq2AktqyP9-zdAfnECP1UkAuBlGKEIRiTNZhwKfWXsfBEOD-mqD8L_s9zCm0\/pub\" target=\"_timeline\">Internal Project Timeline<br \/>\n(login required)<\/a><\/td>\n<\/tr>\n<tr>\n<td style=\"border: none;\"><span style=\"text-align: center;\"><br \/>\n<a class=\"button\" href=\"https:\/\/resourcecenter.workday.com\/en-us\/wrc\/home.html\" target=\"_newer\">Request Workday Community Access<\/a><br \/>\n<\/span><\/td>\n<td style=\"border: none;\"><span style=\"text-align: center;\"><br \/>\n<a class=\"button\" href=\"https:\/\/docs.google.com\/document\/d\/e\/2PACX-1vR-nIUK0pyDJ3QOGhNAVlp04EI6K9cPiNBGffi8VKthBrH2oNw1pVG3mSNQeSMmcT6SRlGbXZ_YR3fN\/pub\" target=\"_newer\">Workday Tenant Links<br \/>\n(login required)<\/a><br \/>\n<\/span><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2>Curent Status<\/h2>\n<table style=\"width: -webkit-fill-available;\">\n<tbody>\n<tr>\n<td colspan=\"3\">&nbsp;<\/p>\n<h3 align=\"center\">Date of last status update: 08\/17\/2026<\/h3>\n<h4 align=\"center\">Total Training Hours Completed: 494<\/h4>\n<\/td>\n<\/tr>\n<tr>\n<th>HCM Status<\/th>\n<th>Finance Status<\/th>\n<th>Student Status<\/th>\n<\/tr>\n<tr valign=\"top\">\n<td>Implementation underway<\/p>\n<ul>\n<li><span style=\"font-family: inherit; font-size: inherit;\">Workstreams meeting weekly.<\/span><\/li>\n<li>Change Management team meeting<\/li>\n<\/ul>\n<\/td>\n<td>Implementation underway<\/p>\n<ul>\n<li><span style=\"font-family: inherit; font-size: inherit;\">Workstreams meeting weekly.<\/span><\/li>\n<li>Change Management team meeting<\/li>\n<\/ul>\n<\/td>\n<td>Implementation beginning in October, 2026<\/p>\n<ul>\n<li>Student Preparedness findings being addressed.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><a href=\"https:\/\/sites.augsburg.edu\/it\/about-it\/cloud-erp-project\/cloud-erp-selection-process\/\">Selection Process and Project Timeline<\/a><\/h2>\n<h2><a href=\"https:\/\/sites.augsburg.edu\/it\/about-it\/cloud-erp-project\/cloud-erp-faqs\/\">FAQs<\/a><\/h2>\n<h2>Previous Communications<\/h2>\n<ul>\n<li><a href=\"https:\/\/amail.augsburg.edu\/2026\/08\/25\/this-fall-preparing-for-workday-hr-and-finance\/\">Aug 25, 2026, A-mail on Preparing for Workday<\/a><\/li>\n<li><a href=\"https:\/\/sites.augsburg.edu\/it\/2026\/08\/25\/workday-is-coming\/\">Aug 25, 2026, IT blog post on Workday Is Coming<\/a><\/li>\n<li><a href=\"https:\/\/amail.augsburg.edu\/2026\/07\/30\/workday-project-mid-summer-update\/\">July 30, 2026, A-mail on project update<\/a><\/li>\n<li><a href=\"https:\/\/amail.augsburg.edu\/2026\/05\/07\/workday-project-update\/\">May 7, 2026, A-mail on project update<\/a><\/li>\n<li><a href=\"https:\/\/amail.augsburg.edu\/2026\/03\/12\/the-workday-project-is-around-the-corner\/\">Mar 12, 2026, A-mail on common concerns<\/a><\/li>\n<li><a href=\"https:\/\/sites.augsburg.edu\/it\/2026\/02\/12\/passphrases-and-workday\/\">Feb 12, 2026, A-mail on Workday project starting<\/a><\/li>\n<li><a href=\"https:\/\/amail.augsburg.edu\/2025\/10\/13\/changes-coming-to-augsburgs-information-systems\/\">Oct 13, 2025 A-mail on Workday Selection<\/a><\/li>\n<li><a href=\"https:\/\/amail.augsburg.edu\/2025\/03\/24\/vendor-demonstrations-for-the-cloud-erp-project-this-week-3\/\">Mar 21, 2025 A-mail on Oracle Demonstrations<\/a><\/li>\n<li><a href=\"https:\/\/amail.augsburg.edu\/2025\/03\/11\/vendor-demonstrations-for-the-cloud-erp-project-this-week\/\">Mar 11, 2025 A-mail on Jenzabar Demonstrations<\/a><\/li>\n<li><a href=\"https:\/\/amail.augsburg.edu\/2025\/02\/27\/open-qa-sessions-on-the-cloud-erp-project-9\/\">Feb 27, 2025 A-mail on Q&amp;A sessions<\/a><\/li>\n<li><a href=\"https:\/\/amail.augsburg.edu\/2025\/01\/29\/vendor-demonstrations-for-the-cloud-erp-project\/\">Jan 29, 2025 A-mail on Workday Demonstrations<\/a><\/li>\n<li><a href=\"https:\/\/amail.augsburg.edu\/2025\/01\/06\/open-qa-sessions-on-the-cloud-erp-project\/\">Jan 6, 2025 A-mail on Q&amp;A sessions<\/a><\/li>\n<li><a href=\"https:\/\/amail.augsburg.edu\/2024\/12\/04\/important-changes-coming-to-augsburgs-information-systems\/\">Dec 4, 2024 A-mail on the project<\/a><\/li>\n<li><span style=\"font-weight: 400;\"><a href=\"https:\/\/sites.augsburg.edu\/it\/2024\/12\/03\/changes-coming-to-augsburgs-information-systems\/\">Dec 3, 2024 IT blog post on the project<\/a><\/span><\/li>\n<\/ul>\n<h2>Project Leads<\/h2>\n<p><span style=\"font-weight: 400;\">Scott Krajewski<br \/>\n<\/span><span style=\"font-weight: 400;\">Associate Vice President for Information Technology<br \/>\n<\/span><a href=\"mailto:krajewsk@augsburg.edu\"><span style=\"font-weight: 400;\">krajewsk@augsburg.edu<\/span><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Chris Jacobsen<br \/>\n<\/span><span style=\"font-weight: 400;\">Director of Enterprise Solutions<br \/>\n<\/span><a href=\"mailto:cjacobsen003@luthersem.edu\"><span style=\"font-weight: 400;\">cjacobsen003@luthersem.edu<\/span><\/a><\/p>\n<h2>Governance Groups<\/h2>\n<p><em>Project governance is the decision-making structure put in place to ensure clear and collaborative decision making as we transition to Workday. This structure is designed to enable quick, insightful project decisions while fostering alignment with institutional priorities, transparency, and effective problem resolution.<\/em><\/p>\n<h2>Project Steering Team<\/h2>\n<p><em>Role: Evaluation and recommendation of a new cloud ERP and implementation provider.<\/em><\/p>\n<p>Amanda Burgess, Director of Academic Administration<\/p>\n<p>Ben Denkinger, Assistant Dean of Assessment and Academic Analytics<\/p>\n<p>Christopher Houltberg, Schwartz School of the Arts Director<\/p>\n<p>Tom Kelsey, University Registrar<\/p>\n<p>Kathy Kuross, Senior Programmer Analyst<\/p>\n<p><span style=\"font-weight: 400;\">Tyler LeClear Vachta, Assistant Director, Human Resources<\/span><\/p>\n<p>Dawn Miller, Associate Vice President, Human Resources<\/p>\n<p><span style=\"font-weight: 400;\">Kelsey Richardson Blackwell, Associate Dean of Advising &amp; Student Success<\/span><\/p>\n<p>Stephanie Ruckel, Associate Vice President of Strategic Enrollment Management<\/p>\n<p><span style=\"font-weight: 400;\">Gerri Stepanek, Controller<\/span><\/p>\n<p>Erin Voss, Senior Programmer Analyst<\/p>\n<h2>Project Implementation Steering Team<\/h2>\n<p><em>Role: Monitoring the status and health of the project progress.<\/em><\/p>\n<p><span style=\"font-weight: 400;\">Chris Jacobsen, <\/span><span style=\"font-weight: 400;\">Director of Enterprise Solutions<\/span><\/p>\n<p>Tom Kelsey, University Registrar<\/p>\n<p><span style=\"font-weight: 400;\">Scott Krajewski, <\/span><span style=\"font-weight: 400;\">Associate Vice President for Information Technology<br \/>\n<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Tyler LeClear Vachta, Assistant Director, Human Resources<\/span><\/p>\n<p>Dawn Miller, Associate Vice President, Human Resources<\/p>\n<p><span style=\"font-weight: 400;\">Kelsey Richardson Blackwell, Associate Dean of Advising &amp; Student Success<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Gerri Stepanek, Controller<\/span><\/p>\n<p>Erin Voss, Senior Programmer Analyst<\/p>\n<h2>Change Management Team<\/h2>\n<p><em>Role: Managing the human side of this change. It ensures our community is prepared for, informed about, and supported throughout this change.\u00a0<\/em><\/p>\n<p><span style=\"font-weight: 400;\">Change lead: Jim Matthias, Director of IT<\/span><\/p>\n<p>Members:<\/p>\n<ul>\n<li>Sponsor: Scott Krajewski<\/li>\n<li>Marketing: Rachel Farris, Director of Public Relations and Internal Communication<\/li>\n<li>Staff: Noah Greenfield, Program Coordinator<\/li>\n<li>Faculty: Ben Denkinger, Associate Professor, Psychology Department Chair<\/li>\n<li>Faculty: Benjamin L. Stottrup, Director of the School of Natural Sciences<\/li>\n<li>Student rep: tbd<\/li>\n<li>Avaap rep: Ally Leamy, Change Management Consultant<\/li>\n<li>Avaap rep: Maddie Burke, Workday OCM Manager<\/li>\n<li>Training Lead: Christopher Valentine, Administrative Liaison for Computing<\/li>\n<\/ul>\n<h2>Working Teams<\/h2>\n<p><em>Role: Doing the work of building Augsburg&#8217;s Workday system with guidance from Avaap&#8217;s consultant team.<\/em><\/p>\n<h3>HCM Team<\/h3>\n<p>Members:<\/p>\n<p>Dawn Miller, Workstream Lead<br \/>\nNatalie Tangu<br \/>\nShanice Caguana<br \/>\nSydney Fredericks<br \/>\nTyler LeClear Vachta, Workstream Lead<\/p>\n<h3>Finance Team<\/h3>\n<p>Members:<\/p>\n<p>Carole Kampf<br \/>\nDebra Blaschko<br \/>\nGerri Stepanek, Workstream Lead<br \/>\nJohn Anderson<br \/>\nLisa Stobb<br \/>\nMao Briggs<br \/>\nOlee Amata<\/p>\n<h3>Student Team<\/h3>\n<p>Members:<\/p>\n<p>Amanda Burgess<br \/>\nCatherine Maun<br \/>\nChristine Berkenpas<br \/>\nCory Snyder<br \/>\nEmilie Lenz<br \/>\nErin Moore<br \/>\nHope Manocchio<br \/>\nJulie Froslan Ferralez<br \/>\nKaia Hirt<br \/>\nKaty Hahn<br \/>\nKelsey Richardson Blackwell<br \/>\nKevin Cheatham<br \/>\nLaura Heise<br \/>\nLeah Spinosa de Vega<br \/>\nLily Weaver<br \/>\nPiper Bain<br \/>\nRachel Poelarends-Stazen<br \/>\nRebecca Nowicki-Anderson<br \/>\nShelly Major<br \/>\nStephanie Ruckel<br \/>\nTom Kelsey<br \/>\nXia Vang<br \/>\nXia Xiong-Vang<\/p>\n","protected":false},"excerpt":{"rendered":"<p>The university is moving to a new comprehensive cloud-based information system between 2025 and 2028. This will change how every student, faculty member, and staff member digitally interacts with Augsburg, from course registration to accessing pay slips.\u00a0 Our Enterprise Resource Planning (ERP) system is what runs the university\u2019s business of educating students. Our current ERP\u2014Unit4, &hellip; <a href=\"https:\/\/sites.augsburg.edu\/it\/about-it\/cloud-erp-project\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Cloud ERP Project: Workday&#8221;<\/span><\/a><\/p>\n","protected":false},"author":37,"featured_media":0,"parent":211,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-1748","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/sites.augsburg.edu\/it\/wp-json\/wp\/v2\/pages\/1748","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sites.augsburg.edu\/it\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/sites.augsburg.edu\/it\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/it\/wp-json\/wp\/v2\/users\/37"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/it\/wp-json\/wp\/v2\/comments?post=1748"}],"version-history":[{"count":141,"href":"https:\/\/sites.augsburg.edu\/it\/wp-json\/wp\/v2\/pages\/1748\/revisions"}],"predecessor-version":[{"id":2138,"href":"https:\/\/sites.augsburg.edu\/it\/wp-json\/wp\/v2\/pages\/1748\/revisions\/2138"}],"up":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/it\/wp-json\/wp\/v2\/pages\/211"}],"wp:attachment":[{"href":"https:\/\/sites.augsburg.edu\/it\/wp-json\/wp\/v2\/media?parent=1748"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}