{"id":443,"date":"2021-11-24T17:41:26","date_gmt":"2021-11-24T17:41:26","guid":{"rendered":"https:\/\/sites.augsburg.edu\/hr\/?page_id=443"},"modified":"2024-12-09T15:09:13","modified_gmt":"2024-12-09T15:09:13","slug":"time-entry-supervisors","status":"publish","type":"page","link":"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/","title":{"rendered":"Time Entry &#8211; Supervisors"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">On this page:<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #0a0a0a;color:#0a0a0a\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #0a0a0a;color:#0a0a0a\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/#End_of_Pay_Period\" >End of Pay Period<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/#Approving_Time_Entries\" >Approving Time Entries<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/#Salaried_Staff\" >Salaried Staff<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/#Hourly_Staff\" >Hourly Staff<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/#Student_Employees_and_Hourly_Staff_with_Multiple_Positions\" >Student Employees and Hourly Staff with Multiple Positions<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/#By_Time_Entries_List\" >By Time Entries List<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/#By_Timesheet_View\" >By Timesheet View<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/#Time_Off\" >Time Off<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/#Delegating_Timesheet_Approval\" >Delegating Timesheet Approval<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/#Add_the_Delegation\" >Add the Delegation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/#Approving_timesheets_on_behalf_of_someone_else\" >Approving timesheets on behalf of someone else<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<p><a href=\"http:\/\/web.augsburg.edu\/hr\/training\/TIME%20ENTRY%20USER%20GUIDE%20(Supervisor).pdf\">Time Entry Guide &#8211; Supervisors (PDF)<\/a><\/p>\n<p><iframe loading=\"lazy\" title=\"Augsburg - Timekeeping Training for Supervisors\" width=\"840\" height=\"473\" src=\"https:\/\/www.youtube.com\/embed\/_7D9xZ6wJ9w?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/p>\n<h2><span class=\"ez-toc-section\" id=\"End_of_Pay_Period\"><\/span>End of Pay Period<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ol>\n<li>.The deadline for supervisors to approve timesheets is 10:00am on Monday after the payroll week ends. All timesheet submissions should be completed before the deadline so that supervisors can review and approve them.<\/li>\n<li>Review and approve time entries\n<ul>\n<li>Rejected timesheets or time entries will be sent back to the employee to review and resubmit. These corrections must be made, submitted, and approved by the 12:00 noon deadline.<\/li>\n<li>Overtime needs should be discussed with the division Vice President and pre-approved by supervisors<\/li>\n<li>Student workers should never work overtime<\/li>\n<\/ul>\n<\/li>\n<li>Review and approve time off requests<\/li>\n<\/ol>\n<h2><span class=\"ez-toc-section\" id=\"Approving_Time_Entries\"><\/span>Approving Time Entries<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Salaried_Staff\"><\/span>Salaried Staff<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Salaried staff are required to submit their timesheets each week for approval, but only required to list time off.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Hourly_Staff\"><\/span>Hourly Staff<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Hourly Staff record all of their actual worked hours. The system automatically rounds to the nearest 15 minute (9:07 rounds to 9:00, 9:08 rounds to 9:15) for calculating hours. For any shift over 6 hours the system automatically deducts a 30 minute unpaid meal break.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Student_Employees_and_Hourly_Staff_with_Multiple_Positions\"><\/span>Student Employees and Hourly Staff with Multiple Positions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you have an employee who has multiple positions, only approve the time for the position you supervise. You will approve individual time entries instead of timesheets.<\/p>\n<p>When approving timesheets for employees with multiple positions, supervisors can review time two ways:<\/p>\n<h3 style=\"padding-left: 40px;\"><span class=\"ez-toc-section\" id=\"By_Time_Entries_List\"><\/span>By Time Entries List<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>From your Supervisor Tools dashboard, click <strong>Approve Time Entries<\/strong><\/li>\n<li>Use the checkboxes to select entries for positions you supervise.<\/li>\n<li>Click the\u00a0<strong>Approve<\/strong> or\u00a0<strong>Reject<\/strong> buttons<\/li>\n<li><a href=\"https:\/\/www.youtube.com\/watch?v=_7D9xZ6wJ9w&amp;t=541s\">Video Overview (2 min)<\/a><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3 style=\"padding-left: 40px;\"><span class=\"ez-toc-section\" id=\"By_Timesheet_View\"><\/span>By Timesheet View<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Open a Timesheet<\/li>\n<li>Click the <strong>Calc Detail<\/strong> tab<\/li>\n<li>Review time and click the\u00a0<strong>&#8230;<\/strong> icon to approve or reject.<\/li>\n<li>Save<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Time_Off\"><\/span>Time Off<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Employees should coordinate time off with their supervisors.\u00a0 Kronos&#8217;s Time Off request system must be used for Community service paid time off, but can also used to manage other paid time off requests.<\/p>\n<ul>\n<li>Review time off requests for current pay period and approve, reject, or delete as appropriate<\/li>\n<li>Approving a time off request records the time entry in the employee&#8217;s timesheet<\/li>\n<li>Verify time off requests do not duplicate time off entries entered by the employee<\/li>\n<li>Time off requests for community service and civic engagement should be reviewed to ensure that they follow the spirit of the policy in the employee handbook and that the employee\u2019s absence will not adversely affect department operations. <a href=\"https:\/\/scribehow.com\/embed-preview\/How_to_Approve_Time_Off_Requests_in_Kronos__uh0bqEy1Tly2H1Avqpf__Q\">How to Review Time Off Requests<\/a><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Delegating_Timesheet_Approval\"><\/span><a name=\"delegateapproval\"><\/a>Delegating Timesheet Approval<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>If you are unable to review and approve time entries you can ask a fellow supervisor to approve time entries in your absence.<\/p>\n<p>Note: this person must also have supervisor privileges in the Time Entry System.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Add_the_Delegation\"><\/span>Add the Delegation<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ol>\n<li>Click the <strong>Menu<\/strong> icon<\/li>\n<li>Click <strong>My Info &gt; My HR &gt; Delegations<\/strong><\/li>\n<li>Click Add New\n<ul>\n<li>Delegate To: start typing the name of another supervisor. Select the supervisor<\/li>\n<li>Workflow Type: All Workflows<\/li>\n<li>Date From \/ To: period of absence. Should include Friday-Monday of pay period approval<\/li>\n<li>Workflow Group: (Leave blank)<\/li>\n<li>Click Add<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<h3><span class=\"ez-toc-section\" id=\"Approving_timesheets_on_behalf_of_someone_else\"><\/span>Approving timesheets on behalf of someone else<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Timesheets delegated to you will NOT display under &#8220;Timesheets (Pending Approval)&#8221;. You can approve time for employees temporarily delegated to you from<\/p>\n<ul>\n<li>Menu &gt; Team &gt; Time &gt; Timesheets &gt;Current Timesheets OR<\/li>\n<li>Supervisor Dashboard &gt; Approve Time Entries<\/li>\n<li>My Mailbox bell<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Time Entry Guide &#8211; Supervisors (PDF) End of Pay Period .The deadline for supervisors to approve timesheets is 10:00am on Monday after the payroll week ends. All timesheet submissions should be completed before the deadline so that supervisors can review and approve them. Review and approve time entries Rejected timesheets or time entries will be &hellip; <a href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Time Entry &#8211; Supervisors&#8221;<\/span><\/a><\/p>\n","protected":false},"author":176,"featured_media":0,"parent":595,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-443","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/443","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/users\/176"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/comments?post=443"}],"version-history":[{"count":13,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/443\/revisions"}],"predecessor-version":[{"id":1500,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/443\/revisions\/1500"}],"up":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/595"}],"wp:attachment":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/media?parent=443"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}