{"id":301,"date":"2021-08-05T18:45:01","date_gmt":"2021-08-05T18:45:01","guid":{"rendered":"https:\/\/sites.augsburg.edu\/hr\/?page_id=301"},"modified":"2026-04-08T13:42:34","modified_gmt":"2026-04-08T13:42:34","slug":"student-supervisors","status":"publish","type":"page","link":"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/","title":{"rendered":"Student Employment: Supervisors Information"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 ez-toc-wrap-left ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">On This Page<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #0a0a0a;color:#0a0a0a\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #0a0a0a;color:#0a0a0a\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Supervisor_Training\" >Supervisor Training<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Student_Employment_Dates\" >Student Employment Dates<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Hiring_New_Student_Employees\" >Hiring New Student Employees<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Interview_Questions_for_Student_Applicants\" >Interview Questions for Student Applicants<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Sample_Student_Interview_Questions\" >Sample Student Interview Questions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Onboarding_Orientation\" >Onboarding &amp; Orientation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Students_First_Week\" >Student&#8217;s First Week<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Returning_Student_Employees_Adding_Positions\" >Returning Student Employees, Adding Positions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#FAFSA_Work_Study_Eligibility\" >FAFSA &amp; Work Study Eligibility<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Why_Work_Study_Matters\" >Why Work Study Matters<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Transition_from_Summer_to_Academic_Year\" >Transition from Summer to Academic Year<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Approving_Time_Entries\" >Approving Time Entries<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Student_Employment_Budgets\" >Student Employment Budgets<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Budgets_Emails_and_Dashboards\" >Budgets, Emails and Dashboards<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Graduated_Students\" >Graduated Students<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/#Student_Researchers\" >Student Researchers<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Supervisor_Training\"><\/span>Supervisor Training<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><a href=\"https:\/\/docs.google.com\/presentation\/d\/14I5VzRBMJ6wcMfz3fEKjDGkYjHe9YGyaW-RtnTnW8vs\/edit?usp=sharing\">Slideshow from December, 2025<\/a><\/li>\n<li>Recording from December 2, 2025<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Student_Employment_Dates\"><\/span>Student Employment Dates<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<table dir=\"ltr\" border=\"1\" cellspacing=\"0\" cellpadding=\"0\">\n<tbody>\n<tr>\n<th>Start<\/th>\n<th>End<\/th>\n<th>Budget Period<\/th>\n<th>Eligibility Rules<\/th>\n<\/tr>\n<tr>\n<td>8\/31\/2025<\/td>\n<td>5\/9\/2026<\/td>\n<td style=\"background-color: #41c3dc;\">Academic Year 25-26<\/td>\n<td style=\"background-color: #41c3dc;\">Academic Year<\/td>\n<\/tr>\n<tr>\n<td>5\/10\/2026<\/td>\n<td>6\/6\/2026<\/td>\n<td style=\"background-color: #41c3dc;\">Academic Year 25-26<\/td>\n<td style=\"background-color: #78a23f;\">Summer<\/td>\n<\/tr>\n<tr>\n<td>6\/7\/2026<\/td>\n<td>8\/29\/2026<\/td>\n<td style=\"background-color: #78a23f;\">Summer<\/td>\n<td style=\"background-color: #78a23f;\">Summer<\/td>\n<\/tr>\n<tr>\n<td>8\/30\/2026<\/td>\n<td>5\/8\/2027<\/td>\n<td style=\"background-color: #41c3dc;\">Academic Year 26-27<\/td>\n<td style=\"background-color: #41c3dc;\">Academic Year<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><span class=\"ez-toc-section\" id=\"Hiring_New_Student_Employees\"><\/span>Hiring New Student Employees<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"https:\/\/scribehow.com\/embed-preview\/SmartRecruiters_for_Hiring_Students__digPweJjR2qN7uFe1z8kuA?as=video&amp;size=fixed\">Step-by-step: Reviewing, hiring, rejecting students in Smart Recruiters<\/a><\/p>\n<table dir=\"ltr\" border=\"1\" cellspacing=\"0\" cellpadding=\"0\" data-sheets-root=\"1\" data-sheets-baot=\"1\">\n<colgroup>\n<col width=\"89\" \/>\n<col width=\"403\" \/><\/colgroup>\n<tbody>\n<tr>\n<th>Who<\/th>\n<th>What<\/th>\n<\/tr>\n<tr>\n<td style=\"background: #66C2E9; font-weight: bold;\">Supervisor<\/td>\n<td style=\"background: #D9F0FA;\">\n<ul>\n<li>Email studentemployment@augsburg.edu to request a job posting<\/li>\n<li>Job Posting Details :\n<ul>\n<li><a href=\"https:\/\/docs.google.com\/document\/d\/1HnzO7dn86viUKE1l6OqrM1ZZrC_u6UzKfsqyHBHl494\/view\">View Template<\/a>\u00a0| <a href=\"https:\/\/docs.google.com\/document\/d\/1HnzO7dn86viUKE1l6OqrM1ZZrC_u6UzKfsqyHBHl494\/copy\">Copy Template<\/a><\/li>\n<li>Job Description<\/li>\n<li>Schedule \/ Hours per week<\/li>\n<li>Qualifications<\/li>\n<li># of openings<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td>HR \/ Student Employment<\/td>\n<td>\n<ul>\n<li>Post the job.<\/li>\n<li>Update applications with work study \/ student employment eligibility<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"background: #66C2E9; font-weight: bold;\">Supervisor<\/td>\n<td style=\"background: #D9F0FA;\">\n<ul>\n<li>Review, interview candidates<\/li>\n<li>Move candidates to &#8220;Recommend for Hire&#8221; stage<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td>HR \/ Student Employment<\/td>\n<td>\n<ul>\n<li>Initiate Background Check, Onboarding<\/li>\n<li>Lead student Orientation<\/li>\n<li>Notify supervisor when students are ready to start<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<tr>\n<td style=\"background: #66C2E9; font-weight: bold;\">Supervisor<\/td>\n<td style=\"background: #D9F0FA;\">\n<ul>\n<li><a href=\"https:\/\/scribehow.com\/shared\/Managing_Candidates_Who_Werent_Hired__P8C6viZNTyCYKlwLiOyJAQ\">Communicate with applicants who weren&#8217;t hired (guide)<\/a>\n<ul>\n<li>Candidates who aren&#8217;t a good fit: Reject<\/li>\n<li>Qualified Candidates: Send message that position is filled, could consider for future openings<\/li>\n<\/ul>\n<\/li>\n<li>Inform Student Employment if the job should remain posted or be unpublished.<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Interview_Questions_for_Student_Applicants\"><\/span>Interview Questions for Student Applicants<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><div class=\"wpfd-single-file\">\n    <div class=\"wpfd-single-file--icon\">\n            <a href=\"https:\/\/docs.google.com\/viewer?url&#x3D;https%3A%2F%2Fsites.augsburg.edu%2Fhr%2Fwp-admin%2Fadmin-ajax.php%3Fjuwpfisadmin%3Dfalse%26action%3Dwpfd%26task%3Dfile.download%26wpfd_category_id%3D6%26wpfd_file_id%3D1391%26token%3D%26preview%3D1&amp;embedded&#x3D;true\" alt=\"Sample Student Interview Questions\" class=\"wpfdlightbox\">\n            <div class=\"wpfd-icon-placeholder\" style=\"background-image: url(&quot;https:\/\/sites.augsburg.edu\/hr\/wp-content\/plugins\/wp-file-download\/app\/site\/assets\/icons\/svg\/pdf.svg&quot;);border-radius: 4%;box-shadow: 0px 0px 0px 0px transparent;background-color: #CB0606;border: 0px solid ;background-size: 100%;\"><\/div>\n        <\/a>\n    <\/div>\n\n    <div class=\"wpfd-single-file--details wpfd-file-content\">\n                        <h3 class=\"wpfd-file-content--title\"><a href=\"https:\/\/sites.augsburg.edu\/hr\/download\/6\/new-category\/1391\/sample-student-interview-questions\" style=\"text-decoration: none\">Sample Student Interview Questions<\/a><\/h3>\n        <div class=\"wpfd-file-content--meta\">\n                    <div>File size: 53.70 KB<\/div>\n                    <div>Created: 07-08-2024<\/div>\n                    <div>Updated: 07-08-2024<\/div>\n                    <div>Hits: 763<\/div>\n        <\/div>\n    <\/div>\n    <div class=\"wpfd-single-file--buttons\">\n                                <a href=\"https:\/\/sites.augsburg.edu\/hr\/download\/6\/new-category\/1391\/sample-student-interview-questions\"  data-id=\"1391\" title=\"Sample Student Interview Questions\" class=\"noLightbox wpfd_downloadlink wpfd-single-file-button wpfd-button-download\">\n                    <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"38\" height=\"38\" viewBox=\"0 0 400 400\"><g fill=\"#ffffff\"><path d=\"M178 234v-7V24c0-13 8-23 20-24 13-1 24 9 24 23v212l5-5 44-44c10-9 23-10 32-1s9 23-1 33l-85 85c-10 11-23 11-34 0l-85-86a22 22 0 0123-37 28 28 0 018 6l44 44a31 31 0 013 5zM200 400H24c-17 0-28-14-23-29 3-10 12-15 23-16h351c12 0 21 6 24 16 5 15-6 29-22 29H200z\"\/><\/g><\/svg>\n                    <span>Download<\/span>\n                <\/a>\n                        <a href=\"https:\/\/docs.google.com\/viewer?url&#x3D;https%3A%2F%2Fsites.augsburg.edu%2Fhr%2Fwp-admin%2Fadmin-ajax.php%3Fjuwpfisadmin%3Dfalse%26action%3Dwpfd%26task%3Dfile.download%26wpfd_category_id%3D6%26wpfd_file_id%3D1391%26token%3D%26preview%3D1&amp;embedded&#x3D;true\" class=\"wpfd-single-file-button wpfd-button-preview wpfd_previewlink wpfdlightbox\"\n                            data-id=\"1391\" data-catid=\"6\"\n                            data-file-type=\"pdf\">\n                            <svg xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"38\" height=\"38\" viewBox=\"0 0 400 400\"><g fill=\"#ffffff\"><path d=\"M0 200V55C0 28 16 8 41 2a63 63 0 0115-2h289c32 0 55 23 55 54v248c0 10-6 16-15 16-8 0-14-6-14-16V56c0-16-11-27-28-27H57c-18 0-28 9-28 28v286c0 19 10 28 28 28h243c11 0 18 6 18 15s-7 14-18 14H56c-28 0-49-16-55-41a67 67 0 01-1-15V200z\"\/><path d=\"M314 302l15 15 52 51c7 7 7 14 2 20-6 6-13 5-20-2l-67-65a11 11 0 00-1-1 104 104 0 01-149-26c-29-43-20-99 20-133 39-33 99-31 137 4 38 34 45 93 11 137zm-159-64c-1 42 34 77 77 77 42 1 78-33 78-75 1-42-34-77-75-77-44-1-79 32-80 75z\"\/><\/g><\/svg>\n                            <span>Preview<\/span>\n                        <\/a>\n    <\/div>\n<\/div>\n<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Onboarding_Orientation\"><\/span>Onboarding &amp; Orientation<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>Students who have never worked on campus need to complete the following <span style=\"text-decoration: underline;\">before<\/span> they begin working:<\/strong>\n<ul>\n<li>Background Check<\/li>\n<li>Onboarding Paperwork (Personnel information, W-4 tax withholding, direct deposit, etc.)<\/li>\n<li>I-9 Employment Eligibility verification (required original identification documents)<\/li>\n<li>30-minute paid orientation with HR\u00a0 to learn about time entry and student employment policy. Orientations are typically on Mondays<\/li>\n<\/ul>\n<\/li>\n<li>Time-to-start is dependent on the student completing the necessary steps<\/li>\n<li>Orientations are typically Mondays<\/li>\n<li><strong>Students who have been setup previously<\/strong> to work on campus do not need to complete these steps again<\/li>\n<li>Supervisors will receive notification when the student is ready to start<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Students_First_Week\"><\/span>Student&#8217;s First Week<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Complete FERPA training module<\/li>\n<li>Complete tax and pay forms in ADP<\/li>\n<li>Review timekeeping<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Returning_Student_Employees_Adding_Positions\"><\/span>Returning Student Employees, Adding Positions<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Students who have already worked on campus do not need to apply again.\u00a0 Please use the <a href=\"https:\/\/forms.augsburg.edu\/frevvo\/web\/tn\/augsburg.edu\/u\/9b4c474e-f04d-4d8c-93a1-6eae144d03aa\/app\/_vre8YfGbEeyngvEAqZ0A5w\/flowtype\/_vsYUQPGbEeyngvEAqZ0A5w?_method=post&amp;embed=true\">Returning Student Employee Form<\/a> to submit students to rehire or add a position to a student.<\/p>\n<p>Note: Due to FAFSA changes, some students who previously received a work-study award may no longer be eligible.<\/p>\n<ul>\n<li>Supervisor completes form<\/li>\n<li>Student Employment reviews the request and sends paperwork to the student<\/li>\n<li>The student and supervisor receive an email notice with approved start date, and confirmation that the student is ready to return<\/li>\n<\/ul>\n<p><a href=\"https:\/\/docs.google.com\/presentation\/d\/1bMF9Y6SvZwm48sTTQnPydz2_2A_aywZKiNJKTlYuoJA\/edit#slide=id.p\">Slideshow: Rehiring, Posting Jobs, and Hiring Student Employees<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"FAFSA_Work_Study_Eligibility\"><\/span>FAFSA &amp; Work Study Eligibility<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Work-study eligibility is determined after students complete their FAFSA for the current or upcoming academic year. Most positions require Work Study as part of the student&#8217;s financial aid award. Students without work study should check with Student Financial Services to see if they can modify their award.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Why_Work_Study_Matters\"><\/span>Why Work Study Matters<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The example below illustrates how Work Study stretches Augsburg&#8217;s dollars further.<\/p>\n<table>\n<tbody>\n<tr>\n<td><\/td>\n<td><b>Ibrahim<\/b><\/td>\n<td><b>Maria<\/b><\/td>\n<\/tr>\n<tr>\n<td><\/td>\n<td>Work Study Award<\/td>\n<td>No Work Study Award<\/td>\n<\/tr>\n<tr>\n<td><b>Augsburg Contributes<\/b><\/td>\n<td>$2,000<\/td>\n<td>$2,000<\/td>\n<\/tr>\n<tr>\n<td><b>Federal + State Contribution<\/b><\/td>\n<td>$4,000<\/td>\n<td>$\u00a0 \u00a0 \u00a0 \u00a0 \u00a00<\/td>\n<\/tr>\n<tr>\n<td><b>Hours Funded<\/b><\/td>\n<td>375<\/td>\n<td>125<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2><span class=\"ez-toc-section\" id=\"Transition_from_Summer_to_Academic_Year\"><\/span>Transition from Summer to Academic Year<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Although some departments require student employees to be in place before the start of classes, supervisors are encouraged to schedule new student employees to begin on or after the second week of classes. See student employment dates above for the budget allocation timelines.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Approving_Time_Entries\"><\/span>Approving Time Entries<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>\u00a0Time entries must be approved by 10:00 AM on payroll Mondays. Supervisors can approve time entries as they are worked.<\/li>\n<li>Supervisors approve time <strong>entries<\/strong> for their positions. <em>Do not approve the whole timesheet.<\/em><\/li>\n<li>Review time entries for accuracy.<\/li>\n<li>Paid sick leave can only be used to cover missed shifts.<\/li>\n<\/ul>\n<p><a href=\"https:\/\/scribehow.com\/shared\/ReviewingApproving_Timesheet_for_Multi-job_Student_Employee__zdpJ_iwIT-mWR3XsiK7rvw?referrer=documents\">Reviewing &amp; Approving Student Time Entries Students (Tutorial)<\/a><\/p>\n<p><a href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/time-entry-supervisors\/\">Time entry instructions (Video)<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Student_Employment_Budgets\"><\/span>Student Employment Budgets<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Budgets_Emails_and_Dashboards\"><\/span>Budgets, Emails and Dashboards<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Positions funded through student employment have a limited number of hours to use during the academic year and\/or summer. To help you manage hours to stay within budget, student employment provides the following tools:<\/p>\n<ul>\n<li>Hours summary emails on pay dates with information on hours worked in the previous pay period and remaining for the term.<\/li>\n<li>Supervisor <span class=\"il\">Dashboards <\/span>are designed to help you plan hours over the entire term.\n<ul>\n<li>You will receive an email with the subject &#8220;Spreadsheet shared with you: Student Employment&#8230;&#8221; that includes the link to your <span class=\"il\">dashboard<\/span>. Plan for variations in schedules due to holidays and slow or busy weeks during the summer.<\/li>\n<li><a href=\"https:\/\/scribehow.com\/shared\/Using_the_Student_Employment_Supervisor_Dashboard__L0kXo5HEQBy06rvZZarxWQ\" target=\"_blank\" rel=\"noopener\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/scribehow.com\/shared\/Using_the_Student_Employment_Supervisor_Dashboard__L0kXo5HEQBy06rvZZarxWQ&amp;source=gmail&amp;ust=1695487332874000&amp;usg=AOvVaw2c2tUNyz6PA92NERhvHYPm\">How to Use the Student Employment Supervisor\u00a0<span class=\"il\">Dashboard<\/span><\/a><\/li>\n<li>Share with your supervisor, department manager, or other colleagues.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>Student positions with restricted funds do not have a limit specified by Student Employment. The hours summaries and dashboards can help you stay within your own budget.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Graduated_Students\"><\/span>Graduated Students<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Graduating student employees must be finished working by graduation. Managers wishing to explore non-student employment after graduation should connect with their department&#8217;s HR Business Partner.<br \/>\nPlease encourage your graduated student employees to connect with student employment to ensure we have the correct forwarding address for their W-2 next January.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Student_Researchers\"><\/span>Student Researchers<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>In September 2023 the Internal Revenue Service affirmed that Augsburg Student Researchers are not considered employees for tax purposes. Student researchers working on independent projects can be paid a stipend directly through Accounts Payable which is reported annually on a 1099-MISC.<\/p>\n<p>Research assistants working on University or faculty projects must be paid hourly through student employment. Contact <a href=\"mailto:studentemployment@augsburg.edu\">studentemployment@augsburg.edu <\/a>to discuss your project.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Supervisor Training Slideshow from December, 2025 Recording from December 2, 2025 Student Employment Dates Start End Budget Period Eligibility Rules 8\/31\/2025 5\/9\/2026 Academic Year 25-26 Academic Year 5\/10\/2026 6\/6\/2026 Academic Year 25-26 Summer 6\/7\/2026 8\/29\/2026 Summer Summer 8\/30\/2026 5\/8\/2027 Academic Year 26-27 Academic Year Hiring New Student Employees Step-by-step: Reviewing, hiring, rejecting students in Smart &hellip; <a href=\"https:\/\/sites.augsburg.edu\/hr\/leaders-toolkit\/student-supervisors\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Student Employment: Supervisors Information&#8221;<\/span><\/a><\/p>\n","protected":false},"author":178,"featured_media":0,"parent":595,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template.full-width.php","meta":{"footnotes":""},"class_list":["post-301","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/301","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/users\/178"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/comments?post=301"}],"version-history":[{"count":117,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/301\/revisions"}],"predecessor-version":[{"id":1895,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/301\/revisions\/1895"}],"up":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/595"}],"wp:attachment":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/media?parent=301"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}