{"id":171,"date":"2021-06-28T00:44:04","date_gmt":"2021-06-28T00:44:04","guid":{"rendered":"https:\/\/sites.augsburg.edu\/hr\/?page_id=171"},"modified":"2026-03-12T19:01:49","modified_gmt":"2026-03-12T19:01:49","slug":"forms","status":"publish","type":"page","link":"https:\/\/sites.augsburg.edu\/hr\/employees\/forms\/","title":{"rendered":"Forms"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">On this page:<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #0a0a0a;color:#0a0a0a\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #0a0a0a;color:#0a0a0a\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/forms\/#Employee_Information\" >Employee Information<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/forms\/#Taxes_Payroll_Forms\" >Taxes &amp; Payroll Forms<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/forms\/#Benefits\" >Benefits<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/forms\/#Leave_of_Absence_FMLA_Accommodation_Injury\" >Leave of Absence, FMLA, Accommodation, Injury<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/forms\/#Other\" >Other<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/forms\/#Filling_PDF_Forms\" >Filling PDF Forms<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/forms\/#Secure_File_Upload_%E2%80%93_LeapFile\" >Secure File Upload &#8211; LeapFile<\/a><\/li><\/ul><\/nav><\/div>\n<p>Review the <a href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/payroll\/\">Payroll Deadlines<\/a> when submitting forms.<\/p>\n<p><strong>All\u00a0<span class=\"il\">payroll<\/span>\u00a0forms must be submitted by Thursday at 12:00 PM<\/strong>\u00a0before\u00a0<span class=\"il\">payroll<\/span>\u00a0week to make any changes to direct deposit, tax forms, and other benefits.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Employee_Information\"><\/span>Employee Information<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><a href=\"http:\/\/go.augsburg.edu\/personnelinfo\">Personal Information Update<\/a>\n<ul>\n<li>Update Address, Phone Number, Marital Status<\/li>\n<li>Legal name changes must be accepted by the Social Security Administration. Please provide HR with a Social Security Card showing your updated legal name. This verification can either be done in person at the HR Office in Memorial Hall 20 or by using the secure file upload in the form above. Never send sensitive documents, such as a Social Security card, over email.<\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/forms.augsburg.edu\/frevvo\/web\/tn\/augsburg.edu\/u\/9b4c474e-f04d-4d8c-93a1-6eae144d03aa\/app\/_aQym8cfOEeyHxb_e1xqoVw\/flowtype\/_ZkdYQEAmEe29bfe7fcP7qQ?_method=post&amp;embed=true\">Update Emergency Contacts<\/a><\/li>\n<\/ul>\n<h2 id=\"Taxes\"><span class=\"ez-toc-section\" id=\"Taxes_Payroll_Forms\"><\/span>Taxes &amp; Payroll Forms<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong>Direct Deposit\/Pay Card Authorization<\/strong> &#8211;\u00a0<a href=\"https:\/\/workforcenow.adp.com\/\" target=\"_blank\" rel=\"noopener\">Log in<\/a><a href=\"https:\/\/workforcenow.adp.com\/\">\u00a0to ADP<\/a>. Myself &gt; Payment Options<br \/>\nBank Account, Checking Account<\/li>\n<li><strong>Form W-4 Federal Tax Withholdings<\/strong> &#8211; <a href=\"https:\/\/workforcenow.adp.com\/\">Login to ADP<\/a>. Myself &gt; Tax Withholding<\/li>\n<li><strong>Form W-4 Minnesota State Tax Withholdings<\/strong> &#8211; <a href=\"https:\/\/workforcenow.adp.com\/\">Login to ADP<\/a>. Myself &gt; Tax Withholding<\/li>\n<li><strong><a href=\"http:\/\/go.augsburg.edu\/requestw2\">Replacement W2 Request<\/a><\/strong> &#8211; Available After February 9th.\n<ul>\n<li>W-2s will be mailed within 7 days of receiving the request.<br \/>\nW-2s are sent at the end of January for the previous year&#8217;s earnings.<\/li>\n<\/ul>\n<\/li>\n<li><strong>ACA 1095<\/strong> &#8211; <a href=\"http:\/\/inside.augsburg.edu\/\" target=\"_blank\" rel=\"noopener\">Inside Augsburg<\/a> &gt; Administrative Tasks &gt; Unit4 (Agresso) Web<br \/>\nDocuments (Paperclip icon) &gt; <span class=\"gmail-il\">ACA<\/span>\u00a0<span class=\"gmail-il\">1095<\/span>\u00a0Form<\/li>\n<li><strong><a href=\"http:\/\/go.augsburg.edu\/payrollpayment\">Payroll Payment (Stipend) Request Form<\/a><\/strong>\n<ul>\n<li>For a large quantity of stipend requests for the same reason (greater than 9), please email payroll@augsburg.edu<\/li>\n<\/ul>\n<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong><a href=\"http:\/\/go.augsburg.edu\/timesheetcorrection\">Timesheet Corrections<\/a><\/strong><\/li>\n<\/ul>\n<h2 id=\"Benefits\"><span class=\"ez-toc-section\" id=\"Benefits\"><\/span>Benefits<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong><a style=\"outline-width: 0px !important; user-select: auto !important;\" href=\"http:\/\/go.augsburg.edu\/403bform\">403b Retirement Contribution<\/a>\u00a0<\/strong>&#8211; TIAA\n<ul>\n<li>Update your retirement contribution or enroll in a retirement contribution.<\/li>\n<li>New employees coming directly from another K-12 or higher education institution: <a href=\"https:\/\/forms.augsburg.edu\/frevvo\/web\/tn\/augsburg.edu\/u\/9b4c474e-f04d-4d8c-93a1-6eae144d03aa\/app\/_94HOQcpLEeyHxb_e1xqoVw\/flowtype\/_oAbvEIIQEe29bfe7fcP7qQ?_method=post&amp;embed=true\">Verify eligibility<\/a> to move to level 1 immediately.<\/li>\n<\/ul>\n<\/li>\n<li><strong><a href=\"https:\/\/forms.augsburg.edu\/frevvo\/web\/tn\/augsburg.edu\/u\/9b4c474e-f04d-4d8c-93a1-6eae144d03aa\/app\/_94HOQcpLEeyHxb_e1xqoVw\/flowtype\/_YZf54HyTEe29bfe7fcP7qQ?_method=post&amp;embed=true\">Qualifying Life Event<\/a><\/strong>\n<ul>\n<li>First step in the process to make changes to benefits outside of open enrollment<\/li>\n<li>Examples: birth, marriage, adoption, change of residence, divorce, death.<br \/>\nSee form for complete list.<\/li>\n<\/ul>\n<\/li>\n<li><strong><a href=\"https:\/\/go.augsburg.edu\/healthbenefitsenrollment\" download=\"BenefitsEnrollment.pdf\">2026 Benefits Enrollment<\/a><\/strong>\n<ul>\n<li>Make changes to your medical, dental, and vision Insurance elections (if a qualifying life event)<\/li>\n<li>Enroll in medical, dental, and vision insurance<\/li>\n<li>Enroll in an FSA, Dependent Care FSA<\/li>\n<\/ul>\n<\/li>\n<li><strong><a href=\"http:\/\/go.augsburg.edu\/hsaform\">Health Savings Account (HSA) Contribution<\/a><\/strong>\n<ul>\n<li>Make changes to your HSA contribution if you are enrolled in a high-deductible plan.<\/li>\n<li>You can make a one-time contribution or change your biweekly election.<\/li>\n<li>HSA deductions will not be deducted on the third pay period of the month.<\/li>\n<\/ul>\n<\/li>\n<li><strong><a href=\"http:\/\/go.augsburg.edu\/lifeinsurance\">Voluntary Life Insurance<\/a><\/strong>\n<ul>\n<li>Additional life insurance and Accidental death &amp; dismemberment<\/li>\n<\/ul>\n<\/li>\n<li><strong><a href=\"http:\/\/go.augsburg.edu\/beneficiaries\">Beneficiary Designation<\/a> <\/strong>for Life Insurance, AD&amp;D, HSA<\/li>\n<li><strong><a href=\"http:\/\/go.augsburg.edu\/metropass\">MetroPass Enrollment \/ Cancellation for Employees<\/a><\/strong>\n<ul>\n<li>Enroll in Metropass<\/li>\n<li>Cancel Current Metropass<\/li>\n<li>Temporarily suspend your Metropass<\/li>\n<\/ul>\n<\/li>\n<li><strong><a href=\"https:\/\/go.augsburg.edu\/tuitionbenefit\">Tuition Benefit Application<\/a> <\/strong>(for policy, <a href=\"http:\/\/web.augsburg.edu\/hr\/Employee_Handbook\/Employee_Handbook.pdf\">see handbook<\/a>)<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Leave_of_Absence_FMLA_Accommodation_Injury\"><\/span>Leave of Absence, FMLA, Accommodation, Injury<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong><a href=\"http:\/\/go.augsburg.edu\/fmlarequest\">Leave of Absence Request<\/a><\/strong>\n<ul>\n<li>Parental Leave, Family Medical Leave Act (FMLA), Paid Family Leave<\/li>\n<li>Please email payroll@augsburg.edu to discuss your leave options and schedule<\/li>\n<li><a href=\"https:\/\/www.dol.gov\/agencies\/whd\/fmla\">Learn more about FMLA<\/a><\/li>\n<\/ul>\n<\/li>\n<li><strong>Minnesota Paid Family and Medical Leave (MN PFML)<\/strong>\n<ul>\n<li><a href=\"https:\/\/web.augsburg.edu\/hr\/MNPFML\/PFMLClaimFormUnum.PDF\">Printable PFML Form (PDF)<\/a><\/li>\n<li><a href=\"https:\/\/www.unum.com\/employees\/file-a-claim\">Submit a Claim Online through Unum<\/a><\/li>\n<\/ul>\n<\/li>\n<li><strong><a href=\"https:\/\/forms.augsburg.edu\/frevvo\/web\/tn\/augsburg.edu\/u\/9b4c474e-f04d-4d8c-93a1-6eae144d03aa\/app\/_aQym8cfOEeyHxb_e1xqoVw\/flowtype\/_hAd7oEmOEe29bfe7fcP7qQ?_method=post&amp;embed=true\">Workplace Accommodation Request<\/a><\/strong><\/li>\n<li><strong><a href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/\">Workers Compensation<\/a><\/strong><\/li>\n<li><strong><a href=\"https:\/\/web.augsburg.edu\/hr\/FirstReportofInjuryForm.pdf\">First Report of Injury<\/a><\/strong><\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Other\"><\/span>Other<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li><strong><a href=\"http:\/\/go.augsburg.edu\/resignationform\">Resignation \/ Retirement Notice<\/a><\/strong><\/li>\n<li><a href=\"https:\/\/sites.augsburg.edu\/hr\/forms\/remote-work-form\/\">Remote Work\u00a0 Authorization Request<\/a> (Find <a href=\"http:\/\/web.augsburg.edu\/hr\/Employee_Handbook\/EMPLOYEE_HANDBOOK.pdf#page=88\">remote work policy on page 88 of the Employee Handbook<\/a>)<\/li>\n<li><strong><a href=\"https:\/\/inside.augsburg.edu\/finance\/forms\/\">Accounting forms<\/a><\/strong> (payment authorization, mileage reimbursement, expense reporting forms)<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Filling_PDF_Forms\"><\/span>Filling PDF Forms<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ol>\n<li>Download the appropriate form to your computer (if the form open&#8217;s in your browser choose to download or save the file to your computer)<\/li>\n<li>Open the file in Adobe Reader. (<a style=\"outline-width: 0px !important; user-select: auto !important;\" href=\"https:\/\/get.adobe.com\/reader\/\">Download Adobe Reader<\/a>)<\/li>\n<li>Use the Adobe Reader <a href=\"https:\/\/helpx.adobe.com\/acrobat\/using\/fill-and-sign.html\">Fill &amp; Sign tools<\/a> to complete the form.<\/li>\n<li>Save the completed form and follow the instructions below for secure file upload<\/li>\n<\/ol>\n<p>Completed PDF forms should be securely uploaded to <a href=\"https:\/\/augsburg.leapfile.net\">https:\/\/augsburg.leapfile.net<\/a>. To maintain security of your private information, never send forms with Social Security Numbers or bank account information over email.<\/p>\n<p><a name=\"leapfile\"><\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Secure_File_Upload_%E2%80%93_LeapFile\"><\/span>Secure File Upload &#8211; LeapFile<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>To securely submit PDF forms and other documents, including sensitive or regulated data (such as Social Security Numbers and driver&#8217;s License numbers), Augsburg Human Resources utilizes a service called LeapFile. Email is not considered a secure method for sending sensitive\/regulated data.<\/p>\n<ol>\n<li>Visit <a href=\"https:\/\/augsburg.leapfile.net\">https:\/\/augsburg.leapfile.net<\/a><\/li>\n<li>Choose <strong>Secure Upload<\/strong><\/li>\n<li>Check <strong>Augsburg Human Resources<\/strong> and click <strong>Continue<\/strong><\/li>\n<li>Enter your contact information &#8211; Use your @augsburg.edu email address. Community partners may enter a personal email address.<\/li>\n<li>Choose either the Regular Upload or Enhanced Upload &#8211; HTML5 options and then select the form or file you wish to upload.<\/li>\n<\/ol>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Review the Payroll Deadlines when submitting forms. All\u00a0payroll\u00a0forms must be submitted by Thursday at 12:00 PM\u00a0before\u00a0payroll\u00a0week to make any changes to direct deposit, tax forms, and other benefits. Employee Information Personal Information Update Update Address, Phone Number, Marital Status Legal name changes must be accepted by the Social Security Administration. Please provide HR with a &hellip; <a href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/forms\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Forms&#8221;<\/span><\/a><\/p>\n","protected":false},"author":8,"featured_media":0,"parent":174,"menu_order":1,"comment_status":"closed","ping_status":"closed","template":"template.users-all.php","meta":{"footnotes":""},"class_list":["post-171","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/171","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/comments?post=171"}],"version-history":[{"count":109,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/171\/revisions"}],"predecessor-version":[{"id":1866,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/171\/revisions\/1866"}],"up":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/174"}],"wp:attachment":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/media?parent=171"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}