{"id":1251,"date":"2024-01-31T22:03:25","date_gmt":"2024-01-31T22:03:25","guid":{"rendered":"https:\/\/sites.augsburg.edu\/hr\/?page_id=1251"},"modified":"2026-01-08T19:52:23","modified_gmt":"2026-01-08T19:52:23","slug":"policies-procedures","status":"publish","type":"page","link":"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/","title":{"rendered":"Policies and Procedures"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_81 ez-toc-wrap-left counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">On this page:<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #0a0a0a;color:#0a0a0a\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #0a0a0a;color:#0a0a0a\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Student_Employment_Guide\" >Student Employment Guide<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Getting_Started_%E2%80%93_Eligibility_Hiring_Basics\" >Getting Started &#8211; Eligibility &amp; Hiring Basics<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Timekeeping_Getting_Paid\" >Timekeeping &amp; Getting Paid<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#General_Reminders\" >General Reminders<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Payroll_Schedule\" >Payroll Schedule<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Missed_Time\" >Missed Time<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Pay_Tax_Information\" >Pay &amp; Tax Information<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Work_Hours_Breaks\" >Work Hours &amp; Breaks<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Time_Off_Sick_Leave\" >Time Off\u00a0 &amp; Sick Leave<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Sick_leave\" >Sick leave<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Other_Time_Off\" >Other Time Off<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Professional_Expectations\" >Professional Expectations<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Attendance_Conduct\" >Attendance &amp; Conduct<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Dress_Code\" >Dress Code<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Confidentiality\" >Confidentiality<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Employment_Policies\" >Employment Policies<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Multiple_Jobs\" >Multiple Jobs<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Term_Changes_Rehiring\" >Term Changes, Rehiring<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#At-Will_Employment\" >At-Will Employment<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Updating_Payroll_Employment_Info\" >Updating Payroll &amp; Employment Info<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Student_Employment_Policies\" >Student Employment Policies<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Employment_Periods\" >Employment Periods<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Remote_Work_Holiday_Policies\" >Remote Work &amp; Holiday Policies<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/#Inclement_Weather_University_Holidays\" >Inclement Weather\/ University Holidays<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Student_Employment_Guide\"><\/span>Student Employment Guide<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><a href=\"http:\/\/go.augsburg.edu\/studentemploymentguide\">Student Employment Guide: Policies, Procedures for Student Employees<\/a><\/p>\n<p>Also see <a href=\"https:\/\/go.augsburg.edu\/employeehandbook\">Employee Handbook<\/a><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Getting_Started_%E2%80%93_Eligibility_Hiring_Basics\"><\/span>Getting Started &#8211; Eligibility &amp; Hiring Basics<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul>\n<li>On-campus employment requires work-study (except bookstore\/food service \u2013 outside vendors).<\/li>\n<li>All new hires must:\n<ul>\n<li>Complete background check &amp; onboarding forms (I-9, tax forms, direct deposit).<\/li>\n<li>Attend orientation with HR (bring original documents).<\/li>\n<\/ul>\n<\/li>\n<li>Returning students: Supervisors complete the<a href=\"https:\/\/forms.augsburg.edu\/frevvo\/web\/tn\/augsburg.edu\/u\/9b4c474e-f04d-4d8c-93a1-6eae144d03aa\/app\/_vre8YfGbEeyngvEAqZ0A5w\/flowtype\/_vsYUQPGbEeyngvEAqZ0A5w?_method=post&amp;embed=true\"> Returning Student Employee Form<\/a><\/li>\n<li>Supervisors cannot allow work until HR sends start-date confirmation.<\/li>\n<\/ul>\n<h2 data-start=\"1012\" data-end=\"1045\"><span class=\"ez-toc-section\" id=\"Timekeeping_Getting_Paid\"><\/span>Timekeeping &amp; Getting Paid<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<div>\n<div dir=\"ltr\" data-smartmail=\"gmail_signature\">\n<div dir=\"ltr\">\n<div dir=\"ltr\">\n<ul>\n<li><a href=\"https:\/\/web.augsburg.edu\/hr\/training\/TIME%20ENTRY%20USER%20GUIDE%20%28StudentEmployee%29.pdf\">Timesheets &amp; Time Entry Guide<\/a><\/li>\n<li><a href=\"https:\/\/scribehow.com\/viewer\/Finding_a_new_Position_Code_in_Time_Entry__WBYs1OyNQ--RRnZ3mobNbA\">\u25b6\ufe0f Time Entry: Selecting a new position (Walkthrough)<\/a><br \/>\nExisting student employees<\/li>\n<li><a href=\"https:\/\/scribehow.com\/embed-preview\/Student_Employment_How_to_Enter_your_Hours_in_Time_Entry__vdLCv9KQQomSDYZUtppreA?as=video&amp;size=fixed\">\u25b6\ufe0f Time Entry: How to Enter Your Hours, Submit your Timesheet (Walkthrough)<\/a><\/li>\n<\/ul>\n<h3 dir=\"ltr\"><span class=\"ez-toc-section\" id=\"General_Reminders\"><\/span>General Reminders<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<ul>\n<li>Enter hours accurately on the day worked and click <strong>SAVE<\/strong>.<\/li>\n<li>Timesheets are legal documents; hours entered must reflect actual work. If you missed recording hours in a previous pay period follow the timesheet correction procedure below.<\/li>\n<li>Time entry rounds start and end times to the nearest 15 minutes for hours calculations.<\/li>\n<li>At the end of the pay period, click <strong>SAVE and SUBMIT FOR APPROVAL<\/strong> in the upper right corner.<\/li>\n<li>If corrections are needed after submission, contact your supervisor to \u201creject\u201d the timesheet, then make corrections and resubmit.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Payroll_Schedule\"><\/span><a href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/payroll\/payroll-schedule\/\">Payroll Schedule<\/a><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>Payroll periods<\/strong> are two weeks long, starting on Sunday and ending on Saturday.<\/li>\n<li>Timesheets are due every other <strong>Friday by 4 PM<\/strong> (unless working on Saturday).<\/li>\n<li><a href=\"https:\/\/calendar.google.com\/calendar\/event?action=TEMPLATE&amp;tmeid=MWEwaG91bDFiMWpxY2h2cWcybWxvYWthZ2lfMjAyNTA5MTJUMjEzMDAwWiBjXzU5ZWQ2NWMyNDkxMTk4NGE4MGNiMmY2NWRlMGE4ODNiNDFiNjU4NzI1YzdiODVhZjk0NjRkMDU0ZjQ4Y2QwYzBAZw&amp;tmsrc=c_59ed65c24911984a80cb2f65de0a883b41b658725c7b85af9464d054f48cd0c0%40group.calendar.google.com&amp;scp=ALL\">Setup a calendar reminder<\/a> to ensure your timesheet is submitted on time.<\/li>\n<li><strong>Supervisors must approve<\/strong> timesheets by <strong>Monday at 10 AM<\/strong>.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Missed_Time\"><\/span><b>Missed Time<\/b><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>If hours were <strong>missed on a past timesheet<\/strong>, submit a <strong>Timesheet Correction Form<\/strong> at <a href=\"sites.augsburg.edu\/hr\/forms\" rel=\"noopener\">sites.augsburg.edu\/hr\/forms<\/a>.<\/li>\n<li>This form should be used <strong>only rarely<\/strong>, not as a substitute for regular timesheet submission.<\/li>\n<li>Frequent missed deadlines may result in corrective action.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Pay_Tax_Information\"><\/span>Pay &amp; Tax Information<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>Pay rate<\/strong>: $16.45\/hour for all student positions<\/li>\n<li>Pay statements and W-2s can be accessed through <a href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/payroll\/adp\/\">ADP or Unit4<\/a><\/li>\n<li><strong>W-2 Forms<\/strong>:\n<ul>\n<li>Mailed via USPS <strong>last week of January<\/strong>. Please allow 5-7 business days for delivery.<\/li>\n<li>You may <a href=\"http:\/\/go.augsburg.edu\/requestw2\">request a copy of your W2<\/a> after February 15<\/li>\n<\/ul>\n<\/li>\n<li><strong>FICA Taxes <\/strong>(Medicare and Social Security):\n<ul>\n<li><strong>Exempt during the academic year<\/strong>.<\/li>\n<li><strong>Required in summer<\/strong> (except for international students)<\/li>\n<\/ul>\n<\/li>\n<li>Update <strong>address <\/strong>via the <a href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/forms\/\"><strong>Employee Toolkit &gt; Forms<\/strong><\/a>.<\/li>\n<li>Update bank account \/ direct deposit information and tax withholding via <a href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/payroll\/adp\/\">ADP<\/a>.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Work_Hours_Breaks\"><\/span>Work Hours &amp; Breaks<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Work with your supervisor to determine your schedule and their preferred method of scheduling.<\/p>\n<ul>\n<li><strong>Max Work Hours<\/strong>:\n<ul>\n<li><strong>20 hours per week<\/strong> during the school year \/ <strong>40 hours per pay period<\/strong> (two weeks)<\/li>\n<li>40 hours per week during the summer months<\/li>\n<\/ul>\n<\/li>\n<li>Hours per week cannot be guaranteed<\/li>\n<li><strong>Breaks<\/strong>:\n<ul>\n<li><strong>4+ consecutive hours<\/strong> \u2192 <strong>15-minute paid break<\/strong><\/li>\n<li><strong>6+ hours per day<\/strong> \u2192 <strong>30-minute unpaid meal break<\/strong><\/li>\n<\/ul>\n<\/li>\n<li>Residence Life community advisor roles are not counted towards the weekly maximums<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Time_Off_Sick_Leave\"><\/span>Time Off\u00a0 &amp; Sick Leave<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Sick_leave\"><\/span>Sick leave<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><a href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/benefits\/sick\/\">Paid sick leave<\/a> accrued at <strong>1 hour per 30 hours worked<\/strong><\/li>\n<li>Use for illness, injury, medical appointments for self or relatives<\/li>\n<li><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-1580 alignright\" src=\"http:\/\/sites.augsburg.edu\/hr\/files\/2025\/05\/request-timeoff.png\" alt=\"Request Time Off \" width=\"174\" height=\"151\" \/>Use the &#8220;Request Student Sick&#8221; link on the time entry home screen or in the &#8230; (More Actions) menu on your timesheet.<\/li>\n<li><strong>Sick time cannot be used<\/strong> for general time off or vacations.<\/li>\n<li>Sick time is <strong>not paid out<\/strong> when employment ends.<\/li>\n<li>A doctor\u2019s note may be required for absences longer than <strong>three days<\/strong>.<\/li>\n<li>Misuse may result in <strong>corrective action or dismissal<\/strong>.<\/li>\n<li>Leaves greater than 7 days due to qualifying medical family care may be covered by Minnesota&#8217;s Paid Family and Medical Leave law and eligible for paid leave. Contact hr@augsburg.edu if you have questions.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Other_Time_Off\"><\/span>Other Time Off<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Coordinate unpaid time-off with your supervisor.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Professional_Expectations\"><\/span>Professional Expectations<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Attendance_Conduct\"><\/span><strong>Attendance &amp; Conduct<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Arrive <strong>on time<\/strong> and work all <strong>scheduled hours<\/strong>.<\/li>\n<li>Provide as much notice as possible to your supervisor if you\u2019ll be late or absent.<\/li>\n<li><strong>No-call, no-show for 3 days<\/strong> = voluntary resignation.<\/li>\n<li>On-campus work only (except for approved community-based positions).<\/li>\n<li>Work time should not be used for homework, personal calls, visits with friends, etc. unless expressly permitted by supervisor.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Dress_Code\"><\/span><strong>Dress Code<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Departments may set specific dress expectations. However, generally<\/p>\n<ul>\n<li>Clothing must be <strong>clean, professional, and provide appropriate coverage<\/strong>.<\/li>\n<li>No offensive language, images, or excessively revealing clothing.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Confidentiality\"><\/span><strong>Confidentiality<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Student employees may have access to <strong>private and confidential information<\/strong>.<\/li>\n<li>Complete <strong>FERPA online training modules<\/strong> within first week (paid time)<\/li>\n<li>Working with Confidential Information<b>:<\/b>\n<ul>\n<li>Only access confidential information for legitimate work reasons.<\/li>\n<li>Do not remove student records from offices.<\/li>\n<li>Use appropriate processes when accessing and sharing confidential information. Check with your supervisor.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Employment_Policies\"><\/span>Employment Policies<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Multiple_Jobs\"><\/span>Multiple Jobs<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Students may hold up to two (2) regularly-scheduled positions simultaneously.<\/li>\n<li>Students are responsible for managing their schedule and total weekly hours not to exceed maximums.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Term_Changes_Rehiring\"><\/span>Term Changes, Rehiring<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Student positions are set up for the academic year or summer<\/li>\n<li>To work a future term ask your supervisor to <a href=\"https:\/\/forms.augsburg.edu\/frevvo\/web\/tn\/augsburg.edu\/u\/9b4c474e-f04d-4d8c-93a1-6eae144d03aa\/app\/_vre8YfGbEeyngvEAqZ0A5w\/flowtype\/_vsYUQPGbEeyngvEAqZ0A5w?_method=post&amp;embed=true\">submit a rehire \/ returning student form<\/a><\/li>\n<li>Students only need to complete the I-9 verification and orientation once<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"At-Will_Employment\"><\/span>At-Will Employment<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>The student or the university may end employment at any time for any reason\n<ul>\n<li>Resignation<\/li>\n<li>Poor performance\/misconduct<\/li>\n<li>Budget limitations<\/li>\n<\/ul>\n<\/li>\n<li>Employment automatically ends when student graduates or withdraws from classes<\/li>\n<\/ul>\n<ul>\n<li style=\"list-style-type: none;\"><strong style=\"font-size: 23px;\">Misconduct &amp; Corrective Action<\/strong><\/li>\n<\/ul>\n<p>Consequences may include <strong>termination and loss of work privileges<\/strong>.<\/p>\n<ul>\n<li>Examples of misconduct:\n<ul>\n<li><strong>Job abandonment<\/strong> (3 days no-call, no-show)<\/li>\n<li><strong>Falsifying timesheets<\/strong><\/li>\n<li><strong>Theft, insubordination, or disrespectful behavior<\/strong><\/li>\n<li><strong>Unauthorized disclosure of confidential information<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Updating_Payroll_Employment_Info\"><\/span><strong>Updating Payroll &amp; Employment Info<\/strong><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Update <strong>address <\/strong>via the <a href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/forms\/\"><strong>Employee Toolkit &gt; Forms<\/strong><\/a>.<\/li>\n<li>Update bank account \/ direct deposit information and tax withholding via <a href=\"https:\/\/sites.augsburg.edu\/hr\/employees\/payroll\/adp\/\">ADP<\/a>.<\/li>\n<\/ul>\n<h2><span class=\"ez-toc-section\" id=\"Student_Employment_Policies\"><\/span>Student Employment Policies<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"Employment_Periods\"><\/span>Employment Periods<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<table dir=\"ltr\" border=\"1\" cellspacing=\"0\" cellpadding=\"0\">\n<tbody>\n<tr>\n<th>Start<\/th>\n<th>End<\/th>\n<th>Budget Period<\/th>\n<th>Eligibility Rules<\/th>\n<\/tr>\n<tr>\n<td>6\/1\/2025<\/td>\n<td>8\/30\/2025<\/td>\n<td style=\"background-color: #78a23f;\">Summer<\/td>\n<td style=\"background-color: #78a23f;\">Summer<\/td>\n<\/tr>\n<tr>\n<td>8\/31\/2025<\/td>\n<td>5\/9\/2026<\/td>\n<td style=\"background-color: #41c3dc;\">Academic Year 25-26<\/td>\n<td style=\"background-color: #41c3dc;\">Academic Year<\/td>\n<\/tr>\n<tr>\n<td>5\/10\/2026<\/td>\n<td>6\/6\/2026<\/td>\n<td style=\"background-color: #41c3dc;\">Academic Year 25-26<\/td>\n<td style=\"background-color: #78a23f;\">Summer<\/td>\n<\/tr>\n<tr>\n<td>6\/7\/2026<\/td>\n<td>8\/29\/2026<\/td>\n<td style=\"background-color: #78a23f;\">Summer<\/td>\n<td style=\"background-color: #78a23f;\">Summer<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h3><span class=\"ez-toc-section\" id=\"Remote_Work_Holiday_Policies\"><\/span>Remote Work &amp; Holiday Policies<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li><strong>No remote work<\/strong> (except for community-based positions, graduate teaching assistant work).<\/li>\n<li><strong>No work on holidays<\/strong> unless your department is open.<\/li>\n<li>Student employees do <strong>not<\/strong> receive holiday pay.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Inclement_Weather_University_Holidays\"><\/span>Inclement Weather\/ University Holidays<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>Communicate with supervisor to flex hours to make up for missed working hours.<\/li>\n<li>Work missed for closures due to inclement weather or university-wide emergencies is not paid.<\/li>\n<li>Student employees are not authorized to work when the university or a department is closed, except in designated departments.<\/li>\n<li>Student employees may NOT work on university-recognized holidays when their departments are closed, except those that remain open for holidays or overnights (e.g., dispatch).<\/li>\n<\/ul>\n<div class=\"gmail_quote\">\n<div dir=\"ltr\">\n<div class=\"gmail_quote\">\n<div dir=\"ltr\">\n<div dir=\"ltr\">\n<div dir=\"ltr\">\n<div dir=\"ltr\">\n<div dir=\"ltr\">\n<div>\n<div><b>If you have any questions about your timesheets, paychecks, or other payroll related issues, please contact:<\/b><\/div>\n<div><b><a href=\"mailto:HR@augsburg.edu\" target=\"_blank\" rel=\"noopener\">HR@augsburg.edu<\/a>\u00a0or\u00a0<\/b><\/div>\n<div><b><a href=\"mailto:PAYROLL@augsburg.edu\" target=\"_blank\" rel=\"noopener\">PAYROLL@augsburg.edu<\/a><\/b><\/div>\n<\/div>\n<div>or<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div>\n<div dir=\"ltr\" data-smartmail=\"gmail_signature\">\n<div dir=\"ltr\">\n<div dir=\"ltr\">\n<div><u><a href=\"mailto:studentemployment@augsburg.edu\" target=\"_blank\" rel=\"noopener\"><b>studentemployment@augsburg.edu<\/b><\/a><\/u><\/div>\n<\/div>\n<div dir=\"ltr\">\n<div dir=\"ltr\">\n<div>Memorial Hall \u2013 Suite 20<\/div>\n<div>(612) 330-1058<\/div>\n<div>(612) 330-1443\u00a0Fax<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Student Employment Guide Student Employment Guide: Policies, Procedures for Student Employees Also see Employee Handbook Getting Started &#8211; Eligibility &amp; Hiring Basics On-campus employment requires work-study (except bookstore\/food service \u2013 outside vendors). All new hires must: Complete background check &amp; onboarding forms (I-9, tax forms, direct deposit). Attend orientation with HR (bring original documents). Returning &hellip; <a href=\"https:\/\/sites.augsburg.edu\/hr\/student-employment\/policies-procedures\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Policies and Procedures&#8221;<\/span><\/a><\/p>\n","protected":false},"author":178,"featured_media":0,"parent":176,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-1251","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/1251","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/users\/178"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/comments?post=1251"}],"version-history":[{"count":59,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/1251\/revisions"}],"predecessor-version":[{"id":1845,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/1251\/revisions\/1845"}],"up":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/pages\/176"}],"wp:attachment":[{"href":"https:\/\/sites.augsburg.edu\/hr\/wp-json\/wp\/v2\/media?parent=1251"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}