{"id":796,"date":"2016-10-25T21:32:26","date_gmt":"2016-10-25T21:32:26","guid":{"rendered":"http:\/\/sites.augsburg.edu\/events\/?page_id=796"},"modified":"2024-12-02T21:41:59","modified_gmt":"2024-12-02T21:41:59","slug":"planning-an-accessible-event-check-list","status":"publish","type":"page","link":"https:\/\/sites.augsburg.edu\/events\/policies\/accessible-events\/planning-an-accessible-event-check-list\/","title":{"rendered":"Planning an Accessible Event Check List"},"content":{"rendered":"<p><a href=\"https:\/\/docs.google.com\/document\/d\/1VjkrQasGnnqnFJ1dzu4xX6pvDse9LC3WmInEQwrDfy4\/edit?usp=sharing\">Downloadable Accessible Event Check List<\/a><\/p>\n<h2><b>Planning an Accessible Event Check List<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">Every University\u00a0employee has an ethical and legal responsibility to ensure that people with disabilities are able to attend and participate in events. \u00a0This page offers helpful tools to assist you in this planning process and the University Events\u00a0department as well as the CLASS office are always available to work with any event host.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For further details regarding these accommodations please click here to be directed to the Accessible Event Planning Guide and Frequently Asked Questions.<\/span><\/p>\n<h3><b>Statements for Publication:<\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Include a standard accessibility contact statement on all of your publicity (i.e. print ads, Web pages, radio and TV spots and include event contact information for accessibility questions.<\/span><\/li>\n<\/ul>\n<p><i><span style=\"font-weight: 400;\">Example: \u00a0If you need a disability related accommodation or wheelchair access information, please contact _____________________ at _______________________ or email: \u00a0_________________. Requests should be made___________________ (at least one week in advance of the event).<\/span><\/i><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Please click here to be directed to <\/span><span style=\"font-weight: 400;\">Statements for Publication<\/span><span style=\"font-weight: 400;\"> for additional information and examples<\/span><\/li>\n<\/ul>\n<h3><b>Financial Responsibility &amp; Accessible facilities:<\/b><\/h3>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\"><i><span style=\"font-weight: 400;\">It is the responsibility of the hosting department to secure funding to fund accessibility accommodations. \u00a0<\/span><\/i><\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Understand any limitations that may exist with the facility\/venue. \u00a0If any special accommodations are required, please work with University Events to discuss available options and associated costs.<\/span><\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Understand hours of operation and other guidelines in place for planning accessible use of the facility chosen.<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><b>For People Who Have Physical Disabilities<\/b><\/h3>\n<p>&nbsp;<\/p>\n<ul>\n<li style=\"font-weight: 400;\"><i><span style=\"font-weight: 400;\">Is the facility (building, theatre, etc.) accessible to a person who uses a wheelchair or other mobility device?<\/span><\/i><\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">If the event is on an upper floor, is there an elevator?<\/span><\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Are restrooms accessible and close to the meeting area?<\/span><\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Is disabled parking available nearby?<\/span><\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">If providing transportation for an off-site event, have accommodations been made for wheelchair users?<\/span><\/li>\n<\/ul>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">If providing on-campus transportation have you contacted Parking &amp; Transportation for information?<\/span><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><b>For People Who are Deaf and Hard of Hearing:<\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Have you arranged for an interpreter to be present at your event, if necessary?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Have you arranged for other assistive equipment that may be required (i.e. FM Systems)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Have you set aside front area seating for a sign language interpreter or real time captionist (RTC)?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Have you provided advance copies of written materials\/outlines for sign language interpreters\/ RTC?<\/span><\/li>\n<\/ul>\n<h3><b>For Persons Who are Blind of Have a Visual Impairment:<\/b><\/h3>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Have you considered making a small supply of enlarged print copies of publications, event programs, handouts, etc., for those who may request it?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Have you arranged for handouts, surveys, programs, etc., to be put in alternative formats?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Are you aware that blind people and others sometimes use a service animal that they must be allowed into the function?<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">If materials\/forms are to be filled out at the event, are there readers and\/or scribes available?<\/span><\/li>\n<\/ul>\n<h3><b>Access Symbols for Advertisements<\/b><span style=\"font-weight: 400;\">:<\/span><\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-784 size-full\" src=\"http:\/\/sites.augsburg.edu\/events\/files\/2016\/10\/wheelchair.png\" alt=\"symbol for wheelchair\" width=\"179\" height=\"205\" srcset=\"https:\/\/sites.augsburg.edu\/events\/files\/2016\/10\/wheelchair.png 179w, https:\/\/sites.augsburg.edu\/events\/files\/2016\/10\/wheelchair-100x115.png 100w, https:\/\/sites.augsburg.edu\/events\/files\/2016\/10\/wheelchair-150x172.png 150w\" sizes=\"auto, (max-width: 179px) 85vw, 179px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Symbol to indicate event is Physically Accessible \u00a0\u00a0<\/span><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-783 alignleft\" src=\"http:\/\/sites.augsburg.edu\/events\/files\/2016\/10\/signlanguage.png\" alt=\"symbol for sign language\" width=\"143\" height=\"143\" srcset=\"https:\/\/sites.augsburg.edu\/events\/files\/2016\/10\/signlanguage.png 143w, https:\/\/sites.augsburg.edu\/events\/files\/2016\/10\/signlanguage-100x100.png 100w\" sizes=\"auto, (max-width: 143px) 85vw, 143px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Symbol to indicate Sign Language Interpreter Available \u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Downloadable Accessible Event Check List Planning an Accessible Event Check List Every University\u00a0employee has an ethical and legal responsibility to ensure that people with disabilities are able to attend and participate in events. \u00a0This page offers helpful tools to assist you in this planning process and the University Events\u00a0department as well as the CLASS office &hellip; <a href=\"https:\/\/sites.augsburg.edu\/events\/policies\/accessible-events\/planning-an-accessible-event-check-list\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Planning an Accessible Event Check List&#8221;<\/span><\/a><\/p>\n","protected":false},"author":158,"featured_media":0,"parent":779,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-796","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/sites.augsburg.edu\/events\/wp-json\/wp\/v2\/pages\/796","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/sites.augsburg.edu\/events\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/sites.augsburg.edu\/events\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/events\/wp-json\/wp\/v2\/users\/158"}],"replies":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/events\/wp-json\/wp\/v2\/comments?post=796"}],"version-history":[{"count":4,"href":"https:\/\/sites.augsburg.edu\/events\/wp-json\/wp\/v2\/pages\/796\/revisions"}],"predecessor-version":[{"id":854,"href":"https:\/\/sites.augsburg.edu\/events\/wp-json\/wp\/v2\/pages\/796\/revisions\/854"}],"up":[{"embeddable":true,"href":"https:\/\/sites.augsburg.edu\/events\/wp-json\/wp\/v2\/pages\/779"}],"wp:attachment":[{"href":"https:\/\/sites.augsburg.edu\/events\/wp-json\/wp\/v2\/media?parent=796"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}